Charter of the EAMTC foundation
Definitions
0.1 General Assembly:
(Bi-annual), decision making meeting of the EAMTC members.
0.2 Executive Committee:
Central body to run the day-to-day business of the EAMTC.
0.3 Full Member:
An EASA Part-147, -145, or -66 organisation with full voting rights.
0.4 Associate member:
An organisation associated with commercial air transport with limited voting rights.
0.5 Guest:
An invitee of the General Assembly meeting with no voting rights.
Name, domicile, duration
Article 1
1.1 The name of the foundation is: European Aviation Maintenance Training Committee
(EAMTC).
1.2 The domicile of the foundation is Amsterdam, The Netherlands.
1.3 The duration of the foundation is perpetual.
Objectives
Article 2
2.1 The main objectives of the foundation are:
• To improve aviation safety through training.
• To represent the aircraft maintenance training industry at the European Aviation
Safety Agency (EASA).
• To harmonise aircraft maintenance training.
2.2 The secondary objectives of the foundation are:
• Being recognised as the expert in the field of aviation maintenance training.
• To exchange information between members.
• To cooperate with other organisations related to aviation maintenance training.
• To improve aviation maintenance training quality and thus improve its effectiveness.
• To inform members of new learning technologies.
• To act as an advisory body to members.
• To propose amendments towards EASA on behalf of the members.
• To discuss Notices of Proposed Amendments (NPA’s) with EASA.
2.3 The foundation will meet its objectives by:
• Taking initiative and expressing the position of interested parties on all aspects
related to the rulemaking activities with respect to EASA Part-66, -145 and -147 of the
Agency whenever deemed appropriate.
• Organising meetings.
• Providing and distributing information.
• Promoting the foundation.
2.4 The foundation is not for profit.
Membership
Article 3
3.1 Application for full membership is open to:
• EASA Part-147 approved training organisations.
• EASA Part-145 approved maintenance organisations.
• EASA Part-66 recognized training organisations.
3.2 Application for associate membership is open to:
• Any organisation associated with commercial air transport.
3.3 All memberships shall be granted upon a majority vote of the Executive Committee.
3.4 Before being accepted to the Foundation an application form and the annual and
entrance fee must be received by the Foundation administration.
3.5 Each member is eligible to appoint one voting representative to cast the member’s vote
in elections.
3.6 Any member may resign by filing a written resignation to the Secretary. Resignation
shall not relieve a member of unpaid fees, or other charges previously accrued.
3.7 Membership may be revoked by voting of the General Assembly in case of not paying
the fees or wilful misconduct.
Meetings and decisions of members
Article 4
4.1 Members of the foundation must meet at least twice a year in a General Assembly. The
General Assembly is the highest decision making and statutory organ of the EAMTC.
4.2 The General Assembly will decide on issues like:
• Finances, annual budgets and fees according to Appendix I.
• Changes to the Charter and bylaws.
• Proposals for rulemaking amendments.
• Appointment of Executive Committee members.
• Proposals prepared by the Executive Committee and Working Groups.
• Installation and dissolution of Working Groups.
4.3 If the President of the Executive Committee is not a representative of a full member
organisation of the foundation, the President is part of the General Assembly with full
member rights.
4.4 Special meetings of the General Assembly may be called by the President of the
Executive Committee, or by majority of votes of the Executive Committee. A petition
signed by 33% of the voting members may also call a special meeting.
4.5 The specific date, time and location of meetings will be designated by the President of
the Executive Committee.
Consecutive General Assembly meetings will be held and organised by the members in
alphabetical order of the membership list.
4.6 Printed notices of each meeting shall be given to each voting member by mail or email,
not less than one month prior to the meeting.
4.7 Members and associate members shall not pay an admission fee for the meeting for up
to four representatives of the member organisation.
4.8 Guests present at a meeting on invitation of the Executive Committee shall not pay an
admission fee for the meeting.
4.9 Non members or guests not invited by the Executive Committee that want to participate
in an EAMTC meeting shall pay an admission fee per Appendix I.
4.10 The members present at any properly announced meeting shall constitute a quorum.
4.11 All issues to be voted on shall be decided by a simple majority of those present at the
meeting in which the vote takes place.
If strong opposition exist in the General Assembly for a decision made by majority vote,
the point of view of the minority will be noted. The President of the General Assembly
will decide as to what is strong opposition.
4.12 Associate members may vote on non-regulatory issues only.
Capital
Article 5
5.1 The capital of the foundation is formed by:
• Annual fees of members and associate members.
• Meeting admission fees.
• Advertisement fees.
• Sponsorships.
• Exhibition dues.
5.2 The foundation will keep a financial reserve for unexpected expenses of a minimum of
20% of the annual income.
5.3 The Executive Committee is required to administrate and to keep records of the
financial status of the foundation such that the rights and the obligations of the
foundation can be consulted at all times.
5.4 The financial records of the foundation shall be made available to the foundation
membership on an annual basis.
5.5 Fees and conditions are described in Appendix I.
Financial year and annual reports
Article 6
6.1 The financial year of the foundation shall be the calendar year.
6.2 Annual reports are required to be submitted to the members showing income,
expenditures, and pending income and expenditures within two months after the end of
the financial year.
6.3 The members must approve by voting each annual report at the first General Assembly
meeting of each year.
Executive Committee
Article 7
7.1 The Executive Committee is responsible for overall policy and direction, and day-to-day
operations of the foundation. Except for the power to amend the Charter and bylaws,
the Executive Committee shall have all the powers and authority of the General
Assembly in the intervals between meetings, and is subject to the direction and control
of the General Assembly.
7.2 The nomination and acceptance of the President is laid down by the General Assembly.
7.3 The Executive Committee consists of a President, a Secretary, a Treasurer and the host
of the next coming General Assembly meeting. Their duties are as follows:
The President shall convene regularly scheduled Executive Committee and General
Assembly meetings, preside or arrange for other members of the Executive Committee
to preside at each meeting. The President shall be the point of contact for all the
members of the EAMTC and shall represent EAMTC to other organisations. The
President shall be responsible for the progress of the Working Groups and for fund
raising. The President is responsible for preparation of proposals to rule making
amendments before General Assembly meetings.
In addition, the President shall prepare the budget, and develop fundraising plans.
The President shall be responsible for maintaining the website, distribute information to
members and other organisations, and promote the foundation to the industry.
The Secretary is responsible for overseeing the taking of minutes at all meetings,
sending out meeting announcements, distributing copies of minutes and the agenda to
each member and assuring that records are maintained.
The Secretary is deputy for the President.
The Treasurer shall be responsible for budget control, financial reports and making
financial information available to the members.
The fourth member of the Executive Committee is responsible for organising the
upcoming General Assembly meeting.
7.4 The Executive Committee shall not have multiple members from one foundation
member organisation.
7.5 The President, Secretary and Treasurer shall serve four-year terms, but are eligible for
re-election for up to three consecutive terms as defined in Appendix IV.
7.6 The responsibilities of the Executive Committee includes:
• Administration and record keeping.
• Budget control.
• Report of activities and finances.
• Preparation of meetings, including preparation of the agenda, amendments and
propositions and facilitation.
• Representation.
• Communication, including distribution of relevant information, meeting reports and
results, and the status of Working Group activities.
• Organisation and control of the website.
7.7 The person acting as President is hired from a legal entity and is not employed by
EAMTC.
7.8 The Executive Committee will meet at least quarterly. Due the international nature of the
Executive Committee, these meetings may be held via email or conference calls.
7.9 The privileges of the Executive Committee includes decisions on:
• Operational matters.
• Organisation of meetings.
• Approval of meeting budgets.
• Travel expenses for representation.
• Contents of communication.
7.10 A quorum must be attended by at least fifty percent of Executive Committee members
for business transactions to take place and motions to pass. In case of even voting, the
President’s vote will be decisive.
7.11 Executive Committee members shall be elected or re-elected by the members of a
General Assembly meeting by a simple majority of members present at the meeting.
7.12 The Executive Committee shall be responsible for nominating candidates as prospective
Executive Committee members, representing the members’ diverse constituency. In
addition, any foundation member can nominate a candidate as a prospective Executive
Committee member, taking into account article 7.4 of this Charter.
7.13 All members will be eligible to send one representative to vote for each candidate.
7.14 The Executive Committee members will receive a commission per Appendix II.
Commission fees may be changed by a majority vote of the members at a General
Assembly meeting.
7.15 When a vacancy on the Executive Committee exists mid-term, the Secretary must
receive nominations for new members from present Executive Committee members two
weeks in advance of an Executive Committee meeting. These nominations shall be sent
out to Executive Committee members with the regular announcements, to be voted
upon at the next Executive Committee meeting. These vacancies will be filled only to
the end of the particular Executive Committee member’s term.
The proposal to install the Executive Committee member will be brought to vote in the
next General Assembly meeting. The Executive Committee member will be permanently
installed by majority vote of the General Assembly.
7.16 Resignation from the Executive Committee must be in writing and received by the
Secretary.
7.17 An Executive Committee member shall be discharged from the duties in case of excess
absences of more than two unexcused absences from Executive Committee meetings
in a year, or other justified reason by unanimous decision of the remaining members.
The proposal to remove the Executive Committee member will be brought to vote in the
next General Assembly meeting, where the Executive Committee member will be given
the opportunity for defence. The Executive Committee member will be permanently
removed by majority vote of the General Assembly.
7.18 A special meeting of the Executive Committee shall be called upon the request of the
President, or one third of the Executive Committee. Notices of special meetings shall be
sent out by the Secretary to each Executive Committee member at least two weeks in
advance.
7.19 The President will report on his activities and results at every General Assembly
meeting.
Working Groups
Article 8
8.1 The General Assembly may form Working Groups as needed.
8.2 A Working Group is installed by proposal of a General Assembly member or the
Executive Committee.
8.3 The President of the General Assembly appoints all Working Group Presidents.
8.4 The General Assembly will formulate the assignment.
8.5 The Working Group President must report on the progress of the activities in every
General Assembly meeting.
8.6 The Working Group President will present the final result of the activities for voting in the
General Assembly.
Communication
Article 9
9.1 The Executive Committee shall communicate with the foundation members through a
secure website providing relevant and current information on:
• Foundation organisation, objectives and Charter.
• Minutes of meetings.
• Proposed regulatory amendments.
• Working Group results.
• General Assembly decisions.
9.2 The language of communication shall be (UK) English.
Bylaws
Article 10
10.1 The Executive Committee may create bylaws for subjects not covered by this Charter.
10.2 Bylaws shall not be against the law of the country of registration of the Foundation or
this Charter.
10.3 The General Assembly must approve bylaws, and amendments to bylaws, by a majority
vote.
10.4 Approved bylaws shall be published.
Amendments
Article 11
11.1 This Charter may be amended when necessary by a two-thirds majority of the General
Assembly.
11.2 Proposed amendments must be submitted to the Secretary to be sent out with regular
General Assembly meeting announcements.
11.3 The Executive Committee President shall ensure that the approved amendments are
incorporated into this Charter. The Amendment Number of the Charter shall be
recorded.
Dissolution
Article 12
12.1 In the event of dissolution or final liquidation, all property, real or personal, then
belonging to the foundation shall be distributed amongst the members, after taking care
of the claims of creditors and the cost of the proceedings, and none of the property shall
inure to the benefit of any officer of the foundation.
Closing statement
Article 13
13.1 In cases not covered by the law or this Charter, the General Assembly shall decide by
vote.
Certification
This Charter was approved at a General Assembly meeting by a two-thirds majority vote on 9
November 2006.
Appendices
I Fees
II Commissions
III Executive Committee members
IV Schedule of elections for Executive Committee positions
Appendix I: Fees
I.1 Membership fees are due at the first of January of each year and must be paid within 30
days. The Executive Committee will invoice members at least 60 days before this date.
I.2 The entrance fee for membership of the EAMTC is € 250.
I.3 The annual membership fee is € 1.750.
I.4 The admission fee for attending General Assembly meetings as a guest not specially
invited by the Executive Committee is € 250.
I.5 The fee for attending General Assembly meetings with more than four attendees is € 250
for each additional attendee per member.
Appendix II: Commissions
II.1 The President is compensated for maximum 2 days/workweek. The President will
receive a commission per day based on local market terms (EU index), with a maximum
of € 250 per day to a maximum of € 24.000 per year, upon approval of the General
Assembly. Travel expenses and other costs will be compensated separately. The
commission and compensations are approved by the Executive Committee.
II.2 The Secretary and Treasurer will receive a commission of € 150 per day, to a maximum
of € 1.800 per year, upon approval of the President. Attendance to General Assembly
meetings will not be commissioned. The Secretary and Treasurer will not be
compensated for travel expenses and other costs.
II.3 Other Executive Committee members will not receive a commission.
Appendix III: Executive Committee members
The following persons are nominated by the General Assembly as Executive Committee
members.
President: Mr. Ian Williams, Bryn Awelon, Mold, Flintshire, CH7 1LT, United Kingdom.
Secretary: Mr. Michel Voorwinde, Schadeken 215, 2264KM Leidschendam, the
Netherlands
Treasurer: Mr. Jurrie Boer,Lange Zuiderweg 150 B9, 3781 PL, Voorthuizen, the
Netherlands.
Appendix IV: Schedule of elections for Executive Committee positions
2010 and recurrent 4 years: (Re)election of Secretary and Treasurer.
2012 and recurrent 4 years: (Re)election of President.
Bylaws
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